Ongoing Bookkeeping Support for Airmax Refrigeration, New Zealand

Feb 25
2 min read

Snapshot

Client: Airmax Refrigeration & Air Conditioning Ltd

Location: Southern Lakes District

Industry: Refrigeration & Air Conditioning Services

Services Provided: Bookkeeping support, Xero migration, GST filing, reconciliations, financial administration support

Engagement: Early 2024 – ongoing

Key Result: Structured bookkeeping systems and reliable financial oversight supporting office efficiency and project delivery.

Background

Airmax Refrigeration & Air Conditioning Ltd, led by Director Shayne Hales, delivers refrigeration and air conditioning services across multiple projects and locations.

With increasing project demands and Shayne frequently out of town, the office team was under growing pressure to manage financial administration accurately and efficiently. The business required more robust systems and reliable bookkeeping support to reduce stress and improve visibility. https://www.airmaxlimited.co.nz

The Challenge

The business required:

• Support during the transition from Reckon to Xero

• Accurate data entry and transaction management

• Regular reconciliations

• Statement checking and financial oversight

• Strong systems to support GST compliance

• Ongoing coordination with the accountant and internal admin team

The priority was not just compliance, but creating a smoother, more streamlined financial system that reduced pressure on the office team and supported busy project delivery.

The Leafcutter Approach

System Transition Support

During the transition from Reckon to Xero, we worked alongside the accountant and migration provider to support implementation, assist with setup alignment and ensure continuity once the system was live.

Structured Bookkeeping

We manage day-to-day financial administration including data entry, recording payments, reconciliations and statement checks, providing consistent oversight and clear financial visibility.

Collaborative Support

We work closely with Airmax’s accountant and internal admin team to maintain alignment, support accurate reporting and ensure the financial systems operate smoothly during busy project periods.

The Results

• Supported a smooth transition to Xero alongside the accountant and migration provider

• Streamlined day-to-day bookkeeping systems

• Reduced administrative pressure for office staff

• Accurate reconciliations and improved financial visibility

• Trusted ongoing financial support during busy project periods

The business now operates with stronger financial structure and confidence, even when leadership is focused on-site and out of town.

Client Feedback

2025

“Thanks so much for your help last year, it has taken a major stress off our admin staff and made life much easier and streamlined in the office. Mel has been awesome at helping us all understand new systems and providing advice and support, really appreciated.” - Shayne Hales, Director, Airmax Refrigeration & Air Conditioning Ltd

2026

“Wanted to say thank you for your great work and advice over the last couple of years. I've been out of town a lot on projects, putting additional pressure on the office team. Having you to back us up has been amazing, huge gratitude from us all.”

- Shayne Hales, Director, Airmax Refrigeration & Air Conditioning Ltd